One Wheel Marketing Travel Day Policy
At One Wheel Marketing, we aim to balance fair compensation for our team with clear and consistent travel practices for our clients. Below is our travel day policy, which is consistent with the industry:
1. Travel Day Rate:
Travel days are billed at 80% of the full day rate for all team members. This rate covers up to 10 hours of travel in a single day. If travel exceeds 10 hours, additional time may be billed at the normal agency hourly rate
2. Per Diem or Reimbursement
A daily per diem or cost reimbursement is provided to cover meals and incidental expenses during travel. Per diem rates are determined based on the destination and follow IRS or GSA guidelines.
3. Mileage and Transportation:
For driving, mileage is billed based on the current IRS standard mileage rate
Additional transportation costs, including airfare, taxis, and rental cars, are charged to the client
4. Accommodations:
Clients are responsible for lodging costs for all travel days and nights away from the team’s home base
5. Work During Travel:
If significant work is performed during travel (e.g., equipment preparation or project planning), the travel day will still be billed at 80% of the full day rate unless the workload justifies adjusting to a full day rate
6. Overnight Travel:
For overnight stays, lodging and per diem will be charged for each day away, including travel days
This policy ensures clarity and fairness for both clients and our team, while maintaining efficiency in delivering high-quality results.